COMMUNICATION FLOW

Communication flow gudance would be focused for all communication between Commissioning Department to another Department, COMPANY and Vendors.

1. Communication to Other Department

• Site Document Control Centre (SDCC)
All Correspondence documents from Commissioning Department to internal department or CPI would be delivered through SDCC Department.

• QA/QC Department
Referring to previous Subject, QA/QC Department has to report for construction completion (include construction punch list inside) to Commissioning Department before commissioning phase (see #4 Communication step). Construction completion means ready for commissioning refer to all construction readiness (See previous explanation about Construction Readiness for each construction’s discipline).

• Construction Department
Commissioning Department would inform all construction un-readiness (if any) during commissioning walkthrough to develop commissioning punch list (note: construction punch list by QC Department). Construction department has to provide reconstruction, modification or completeness before commissioning.
All modification or additional issue that to be required before commissioning phase but not including at the contract document or engineering consideration would be solved as management issued.

• PPC Department
Commissioning department would be closed communication with PPC team for arrange commissioning schedule that integrated with Project main schedule.
PPC Department should update commissioning work to commissioning department. Especially for vendor on site schedule that should be informed to Procurement department for invite vendors for commissioning and training activity.

• Procurement Department
Procurement department would arrange vendor availability at site for Training and commissioning and/or start-up phase based on Commissioning schedule in Project main schedule. For each Vendor availability at site could not be arranged at same time due to commissioning sequencing that follow construction readiness. PPC Department would notify about updating schedule to Procurement Department.

• Engineering Department

- Commissioning punch list that related with engineering or re-engineering consideration/design would be sent to Truba Jakarta’s engineering department (CC to Truba’s Site Engineering) for to be followed up.

- Vendor Document and Datasheet for equipment has to be provided for commissioning department by engineering department.

• Human Resource Department (HRD)

Commissioning department would notify to HRD for provide
- Training (referring to training schedule)
- Commissioning Manpower requisition
- Commissioning accommodation
- And, other requirement that as HRD responsibility for supporting commissioning phase and project in general.

2. Communication Flow to COMPANY

For better communication between COMPANY (Chevron Pacific Indonesia—CPI) and Truba Jaya Engineering has to be provided PIC for each discipline/responsible in commissioning organization chart that proposed by Truba (see Subject #6).

Truba’s Commissioning department would direct work to CPI Commissioning team only, during commissioning phase such as walkthrough, commissioning assistance, approval requirement etc.
Truba’s commissioning department would develop the commissioning punch list but not for construction punch list (Truba’s Construction department and CPI Construction would develop Construction punch list).

CPI construction team only assist during commissioning phase and provide communication to Truba Construction team for support CPI & Truba commissioning team if any major reconstruction work before (category “B” punch), during and after (category “A” punch) commissioning phase.

3. Communication Flow to Vendors

• Truba’s Vendors
Truba’s vendors mean all vendors that supply material or manpower for NDD 12 Project via Truba (not direct to Chevron)
Procurement department would authorize all communication between Truba’s Commissioning department and Truba’s vendor.
Vendor availability for Training and commissioning had been described at #5. Communication Flow / Procurement Department.

• CPI’s Vendors
CPI vendors mean all vendors that supply material or manpower for NDD 12 Project via CPI (but not via Truba) or Vendor that had been determined by CPI (Even though procured by Truba).

Commissioning and procurement department would arrange availability this vendor on be half CPI. Truba would invite them as per CPI notification for invite.
If Truba invitation to CPI’s vendor found some obstacle, Truba would inform this condition to CPI Commissioning Coordinator for to be followed up by CPI.
Datasheet, manual book, specification for all equipments that supplied by CPI’s vendor should be copied and sent to Truba Commissioning Department by CPI Commissioning team at least 2 week before Commissioning Procedure Development starting date (See commissioning schedule).

All equipments functional and performance guaranteed that related with CPI’s vendor are not as Truba responsibility. Functional and performance test expertise availability for CPI’s Vendors are not becoming Truba’s Responsibility.